Filters are one of the coolest and the best feature that Gmail has to offer. If you setup Filters properly, they can provide real ease in email management. Filters help you saving time and space when it comes to unwanted emails in your inbox, and introduce you to multi-functionality of how to use gmail for business. According to my understanding no other email service provides feature like Filters. Filter has two parts in first one you setup a query and in second part you decide what to do with mails that showed up as a result or even in future. Filters can be little frustrating if you do not understand how to make them work correctly. In this article I will make an effort to explain Filters, and how they can make your life easier by cutting many jobs to be done manually.
Steps – Click Settings Link at the top right corner of your Gmail account. Simply click Filters tab to start it, in the event you don’t setup any filters yet then it’s gonna be a blank page. Find yourself produce a new filter link; click it to create a new filter.
You will be come to next page; here you can see five input boxes defined as From, To, Subject, Has got the Words, Doesn’t have, one check box defined as Has Attachment and three buttons called Cancel, Test Search and Next Step. This can be it; now you have to build some query and test it to ensure its working properly.
From Field: The From Field is to cope with mails you getting from several source. For example if you are getting lots of forwarded mails from different email id(s), you are able to put those email id(s) in From Field and do whatever you wish to do along with them. It is possible to assign Label, Archive as well as delete without checking out them.
To Field: This field can be used for both incoming and outgoing mails. If you wish to produce a filter for mail addressing, this can be a field where you must add your id. In order to handle outgoing mails to one or more ids you must add that particular id here. If this step is performed you can Label, Archive, Forward or perhaps delete it.
Subject Field: This field works as a search box, you can add word(s) or phrase and Gmail will keep a review all mails. Has got the words and Doesn’t have Field:
You can add word(s) or phrase in this field and Gmail will hunt for given query in all mails. Has Attachment Check box: Click and it is possible to see only mails who have attachments along with them.
If you have your query built just click Test Search to see these are working right or otherwise not. If you are done click Next Phase button to proceed. Now you have to indicate an action to become implemented on the results. Gmail offers you seven different actions that one could apply. Because these are checkboxes, you could have a number of actions put on the searched results. Furthermore, the actions are executed not just on new incoming messages but also on older ones residing in your inbox.
In case you are subscriber of any subscriber list you can make filter of this in only one click. This is just what you should do, open that message, click show detail button, their you will notice choice of email list. Before it you can zasikq a link Filter messages out of this mailing list, click and you may sent to filter page, here it is possible to test search and then you are done by using it. Do remember you may create Labels for newly created filter right their.
You could have as numerous email filters as you wish in Gmail. However, going overboard might be a waste of time and resources. Gmail filters are available to assist you managing emails and become more productive so use them wisely.